Executive Assistant


    Hays Specialist Recruitment Limited

    Your new company
    This emergency services organisation seeks to deliver prevention, protection, and emergency response services; using their trusted position in the community to influence the wider safety of people and working in partnership with other organisations where we have shared objectives. They are seeking a permanent EA to support a number of directors. Currently, there a 3 other EAs within this office. Your new role
    The success will be the Executive Assistant to the Director of Service Delivery or the Director of Strategy and Planning, and to the Area Managers within that Directorate, is to contribute to the work of the services by providing a range of high quality administration and secretarial duties. In addition, working as part of the Secretarial Team and as a member of the Executive Board Management Team. Elements of the role will include:

    • Utilising Microsoft Packages including diary management, producing reports and minute taking.
    • Using advanced typing / word processing.
    • Excellent written and verbal communication skills.
    • The ability to prioritise and maintain organisation for multiple people.
    • Minute taking at management meetings.
    • Shorthand is desirable.

    What you’ll need to succeed

    • The successful candidate must hold a current driving licence and a car that meets the standards of the emergency services.
    • Be able to attend evening and weekend meetings/events as required.
    • Workload management and planning to balance the needs of the Principal Officers and Senior Officers.
    • Liaising with staff in other organisations and undertake special projects as required.
    • Use of Excel and provision of statistics when required.
    • Dealing with emails, enquiries and messages when necessary, re-direction, attachment of previous papers and making enquiries where necessary.
    • Dealing with confidential correspondence, with researching files, preparing reports and involvement with restricted information where required.
    • Arranging accomodation for meetings, attendance at meetings, agenda preparation, minute taking and arranging travel accomodation and reservations.
    • Proactively dealing with telephone and personal enquiries.
    • Undertaking administrative and secretarial work.
    • Experience working within Senior Management.
    • Experience of producing accurate and concise minutes at meetings.

    What you’ll get in return

    • This position is an excellent opportunity on a permanent basis.
    • Aside from a pro-rate competitive salary between £27,334-£29,777, this business has free on-site parking.
    • A local government pension scheme, with 26 days of annual leave PLUS bank holidays.
    • The company offers flexible working hours between 07:00am-16:45pm.

    What you need to do now
    If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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