Admin Assistant/ Secretary


    Location
    Somerset
    Date

    HAYS

    Full time Permanent Admin Assistant Secretary/ Administrator in Taunton

    Your new company

    Working for a solicitor’s firm in Taunton. This role is full-time Monday-Friday 9am – 5pm and is permanent.
    Salary is £22,000 per year.

    Your new role

    To provide both clerical and administrative support to fee earners, either as part of a team or individually. The role plays a vital part in the administration and smooth running of the business.

  • Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times.
  • To manage file standards at all times. Effectively maintaining and managing housekeeping of your file management, including accurate use of our case management system in accordance with the firm’s procedures.
  • Using a variety of software to support our case management system, including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts.
  • Diary management, together with booking appointments/meetings. Attending meetings where necessary and assisting with note-taking. Creating, photocopying and printing documents.
  • Financial control, with particular regard to cash-flow control through collection of monies on account and billing procedures. Ensuring prompt closure of files at completion with ledgers nil balanced and activation of feedback/review request with Review Solicitors
  • Meeting all deadlines within the specified timeframe and ensuring prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff member without delay.
  • Taking part in compulsory compliance training, developing myself skills and other members of staff where appropriate. Being responsible for maintaining Professional Standards or Professional Accreditations for the role (if required or appropriate), together with any ongoing or further training required, and reporting immediately to the partners of any changes.
  • Assisting colleagues as their own duties allow and in particular holiday and sickness cover, providing general support within the team/office/firm as required.
  • What you’ll need to succeed

    Previous experience as a strong administrator or secretary is required.
    Experience of note-taking.

    What you’ll get in return

    Holiday allowance
    Pension contribution
    Other company benefits.

    What you need to do now

    If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
    If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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