HR Assistant- Ballymena

    County Antrim


    HR Assistant, Administration, Temporary, Ballymena, £12.52 per hour

    Your new company

    Our client is a large public services organisation looking for a Human Resources Assistant responsible for maintaining accurate and up to date records on the computerised HR management system in respect of staff and applicants. This is a temporary position.

    Your new role

  • Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.
  • Ensure vetting is completed within company procedures. Ensure timely processing of all documentation for Access NI checks.
  • Maintain management of sickness absence for staff. Keep Line Managers informed of staff absences.
  • Maintain comprehensive employment records of all staff.
  • Maintain up to date records on probation, induction, appraisal and training for all employees.
  • Record detail of all returned exit questionnaires
  • Process and sign off agency paperwork
  • In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.
  • Maintain up to date knowledge of relevant employment legislation, conditions of service, pay scales etc and respond to related queries as appropriate
  • To implement company policies, particularly those relating to all HR processes
  • Support the maintenance and development of the Human Resources Management System in line with requirements
  • Participate in the development and review of HR procedures and any subsequent amendments of these procedures
  • Monitoring the receipt of applications to recruitment exercises
  • Input of monitoring information for all applicants and employees in line with Section 75 requirements
  • Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times
  • Assist in, the collation of data for, and the completion of Statutory Reports and Surveys
  • Attend Job Fairs/outside events as required
  • Prepare documentation for shortlisting and interviewing recruitment panels,any feedback requests or appeals following shortlisting or interviewing.
  • Assist with the maintenance of both a Part-time Lecturers’ Register and Support Staff Register
  • Assist with the compilation of routine statutory information from the HR database
  • In conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applications
  • Attendance as necessary at meetings to take notes and production of these and follow up actions as required
  • What you’ll need to succeed

  • 4 GCSEs or A-C, including English Language and Maths plus 6 months’ experience inputting data / word processing.
  • Have a minimum of 1 years’ experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making / answering telephone calls and at least one of the following note taking or records management
  • 6 months experience of using spreadsheets, databases, email, word processing and internet within the last 5 years
  • Proven ability to communicate confidently, clearly and concisely both orally and in writing, with a wide range of internal and external stakeholders.
  • A high level of competence in the use of current IT packages, in particular the Microsoft Office suite
  • Proven ability to extract relevant information from a database, collate and present in appropriate format.
  • Proven ability to work as part of a team and to work on your own initiative, taking personal responsibility for work while maintaining a focus on detail and accuracy and producing work of a high quality.
  • Proven ability of working to meet strict deadlines and to achieve agreed department targets.
  • What you’ll get in return

  • £12.52 per hour
  • Full time hours
  • 1 day remote (after training)
  • Online timesheets with weekly pay
  • Access to retailer discounts
  • Access to thousands of learning and development courses
  • What you need to do now

    If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
    If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.